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1. Who will help me create the POP email accounts?
2. Configuration of Email Software
3. How do I create and delete email accounts?
4. What is the Postmaster and the use for it?
5. What if the default size of each POP email account?
6. What is a Catch-All Account?
7. How do I change my email password?
8. How do I set my Auto-Responder or Vacation Message?
9. What is email forwarding?
10. How do I activate email forwarding?
11. What is Mailing List?
12. How do I activate Mailing List?
13. Now that I have setup my email account sales@yourdomain.com, what are the ways that I can retrieve my emails?
14. Can I send out mass emails with my virtual mail server?
15. How do I block emails from specific email accounts from reaching my account?
16. I can't login to my email account using the webmail system even though I typed in the correct password. It keeps showing error message "Invalid login name or password" error.
17. I can't access my mail using Outlook Express. It keeps prompting me for Username and Password.
18. The emails my customer sent to us keep bouncing back. What happened?
19. Do you provide webmail?
20. How do I view my users' mailbox size and usage?
21. Is Webmail less prone to virus infections than using MS Outlook or Outlook Express?
22. I received a message saying that I sent someone a virus. Is my computer infected with a virus?
23. Why is it that whenever someone sends me an attachment, it keeps getting wiped out automatically? There would be an error message indicating that the "OE filter potential virus".
24. How do I enable SMTP authentication on my Outlook Express?
25. Why do I get "550 5.7.1 <sender’s email address> … we do not relay <recipient’s email address>" delivery notice when I sent out email to someone? How do I resolve this problem?
26. How do I set up Black & White filter?
27. How do I forward old mails to another email account?

1. Who will help me create the POP accounts?
 

We provide a control panel for your email account administration and a web based email access for you to retrieve emails like Hotmail. To view a sample of login page for web based email, please see mail.exxelnet.com/mail. You have free access to create and delete POP accounts at your convenience.

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2. Configuration of Email Software?
 
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3. How do I create and delete email accounts?
 At the internet browser, go to pop.yourdomain.com. Login as postmaster with the your full domain name and assigned password (it should be the same password as FTP password)

You may create, delete, change password or set the default Catch-all account at the Pop Accounts option.


Click here to view the screenshots on how to create email accounts.
Click here to view the screenshots on how to delete email accounts.
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4. What is the Postmaster and the use for it?
 Postmaster is like a virtual administrator managing your email control panel.
DO NOT delete it.
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5. What if the default size of each POP email account?
 

The default size of each POP email account is 5MB. Setting of mailbox size can only be set by the administrator. The administrator has to login as Postmaster. You are to make sure you have not exceeded the allocated disk space.

Click here to view the screenshots.

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6. What is a Catch-All-Account?
 

Catch-All account catches all those email messages that were sent to email addresses (of your domain) that were not set up OR with typo error BUT provided the email server receives them.

Click here to view the screenshots.

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7. How do I change my email password?
 

Administrator
You may do so by going to
pop.yourdomain.com with your E-mail address and Password.

Logging into the Email Control Panel at as Postmaster and reset passwords for any of the POP accounts under your domain. Please note that changing the Postmaster password affects your future login.

Login as follow:
Username: Postmaster@yourdomain.com
Password: your password

User
You may do so by logging into the Web Mail at
pop.yourdomain.com/mail with your Email address and pre-assigned Password.

Click here to view the screenshots.

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8. How do I set my Auto-Responder?
 

In Auto Responder, you can set an automatic message replies. It can be greatly used when you are on vacations, etc.

To make sure your setting for auto-responder works, do a test by sending an email to that email account that has auto-responder.

Click here to view the screenshots.

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9. What is email forwarding?
 

This function allows you to forward all emails in Email account(A) to another email address you have set in Email account(A).

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10. How do I activate email forwarding?
 

To set up this function, please view the screenshots.

Click here to view the screenshots.

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11. What is Mailing List?
 

Mailing list is created when you wish an email message be automatically disemminated to several POP accounts.

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12. How do I activate Mailing List?
 Please view on the screenshot on how to activate your Mailing List.

Click here to view the screenshots.
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13. Now that I have setup my email account, what are the ways that I can retrieve my emails?
 

You may either download your mails onto the email software (eg Outlook Express, Microsoft Outlook etc) on your PC.

Tutorial to set up email software:

Alternatively, you may do so at mail.yourdomain.com/mail. The login details should be keyed as follow:

User Name: sales@yourdomain.com (please use your full email address)
Password: xxx (created for the individual email accounts )

This interface will retain your emails in the mail server and over time, your mails will take up the space allocated to you. As such, you should regularly clear your emails from the mail server by retrieving them directly to your PC using email software such as Eudora, Outlook Express or Netscape Messenger.

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14. Can I send out mass emails with my virtual mail server?
 We have a zero stance policy on Spam, junk e-mail, and UCE (Unsolicited Commercial Email). It is a direct violation of your user agreement and you will be removed from the servers for abuse. In saying this, if you have a targeted audience or if you have a registered e-mail list, you may send as many e-mails as you want. At the first complaint, you will be notified. If we receive numerous complaints in a short amount of time, your mail server may be deactivated and you will be contacted by someone in technical support for clarification.
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15. How do I block emails from specific email accounts from reaching my account?
 If you are using Outlook Express:

Open up the email in question > Right click on Sender > Select Block Sender > Click OK

By doing this, future emails from the same email address will be drop to Deleted folder automatically when downloaded.

To remove a name from the Blocked Senders List, go to Tools > Message Rules > Blocked Senders List and remove the email addresses accordingly.
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16. I can't login to my email account using the webmail system even though I typed in the
correct password. It keeps showing error message "Invalid login name or password" error.
 Please ensure that you have entered the FULL email address as the login name.
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17. I can't access my mail using Outlook Express. It keeps prompting me for
Username and Password.
 Please check your Mail Account Properties in your Outlook Express to be the following:

Username: username@domain.com
Password: your password
Incoming Mail (POP) : pop.domain.com
Outgoing Mail (SMTP) : your ISP's SMTP server name *

* Outgoing Mail Server (SMTP)
Enter the SMTP server name of your ISP. Here is a list of common SMTP server address:

1. Singnet: mail.singnet.com.sg
2. Pacific Internet: smtp.pacific.net.sg
3. Cyberway: smtp.cyberway.com.sg
4. Starhub: smtp.starhub.net.sg
5. Singtel Magix: mail.magix.com.sg

If you are with SCV Maxonline, please use: smtp.cyberway.com.sg or mail.domain.com
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18. The emails my customer sent to us keep bouncing back. What happened?
 The most probable cause could be you have set "Leave a copy of messages on server" setting on your email client program. When your email quota is exceeded, emails sent to you will be bounced. To rectify this, simply deactivate this setting on your email client program. You might want to use WebMail our Web-Based Email client to remove your emails. Please ensure that the messages in the Sent and Trash folders are deleted as they contribute to the overall disk space as well. 
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19. Do you provide webmail?
 To use web-based email, you can go to mail.yourdomain.com/mail, login with your FULL email address and password.
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20. How do I view my users' mailbox size and usage?
 a) Login to Email Control Panel at pop.yourdomain.com. Login as postmaster with the your full domain name and assigned password (it should be the same password as your FTP password)

b) Go to Email Accounts

c) Look under "Used / Quota (MB)
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21. Is Webmail less prone to virus infections than using MS Outlook or Outlook Express?
 It is known that MS email clients are more prone to viruses as most viruses are designed to attack and spread through design flaws in these programs. Use virus scanning software, especially if you use Microsoft Outlook or Outlook Express (which are prone to sending a virus to everyone in your address book when infected). But note that Microsoft products are not the only vulnerable ones - some versions of the virus may do similar with Eudora.

Though webmail is less prone to viruses, an infected email is an infected email - activate the bad content or attachment somehow and your computer will be infected. The attention to Outlook/Express and other software is only that it automatically does things with incoming mail.

Up to date desktop protection should be required for every Windows computer that is connected to the Internet.
 
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22. I received a message saying that I sent someone a virus. Is my computer infected
with a virus?
 Most modern computer viruses spread by emailing themselves out as an attachment to any email addresses they can find on an infected computer. Then they choose a random address from that list to forge as the From: address. They can look for these addresses in that infected computer's email address book, its web browser's cache, or any documents saved anywhere on that computer. Some less-than-perfect email virus scanners at some institutions believe the forged From: address, and will warn the supposed sender that they are infected with a virus. What they fail to tell you is that either you are infected with a virus or your email address was forged by a virus that someone else's computer sent. We recommend purchasing and installing anti-virus software and keeping it up to date on your computer.
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23. Why is it that whenever someone sends me an attachment, it keeps getting wiped out
automatically? There would be an error message indicating that the "OE filter potential virus".
 

This is a security feature set on your Outlook Express by default. Do the following to disable this:

1. On your Outlook Express, click on Tools > Options > Security
2.Select "Internet Zone" and UNCHECK "Do not allow attachments to be saved or opened that could potentially be a virus"
3.Click Apply and then OK
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24. How do I enable SMTP authentication on my Outlook Express?
 

Please follow the steps below to enable “My Server requires authentication” under your Email Account Properties for Outlook Express:

a. Launch Outlook Express
b. Click on “Tools” > “Accounts”
c. Under the Mail tab, double-click on the email account that is having the email delivery problem
d. Click "Servers" tab on the Account properties pop-up box
e. Under Outgoing Mail Server, check “My server requires authentication”
f. Click on "Settings" button, check "Use same settings as my incoming mail server" under Logon Information. Click OK.
g. Click “Apply”, then “OK” button
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25. Why do I get "550 5.7.1 <sender's email address> ... we do not relay <recipient's email address>"
delivery notice when I sent out email to someone? How do I resolve this problem?
 

This is the result of long period of inactivity on your email client. i.e. you are not allowed to send email through this mail server as you are not authenticated.

To resolve the issue, click on the Send/Receive button on your Outlook Express to authenticate to the mail server and send the email again.

Alternatively, you may wish to enable “My Server requires authentication” under your Email Account Properties. Please follow the steps below for Outlook Express:

a.Launch Outlook Express
b.Click on “Tools” > “Accounts”
c.Under the Mail tab, double-click on the email account that is having the email delivery problem
d.Click "Servers" tab on the Account properties pop-up box
e.Under Outgoing Mail Server, check “My server requires authentication”
f.Click on "Settings" button, check "Use same settings as my incoming mail server" under Logon Information. Click OK.
g.Click “Apply”, then “OK” button
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26. How do I set up Black & White filter?
 

To view the steps on how to set up this function, please click on the link below.

Click here to view the screenshots.

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27. How do I forward old mails to another email account?
 

Please click on the link to view the steps on how to set up this function.

Click here to view the screenshots.

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Rapidcloud Singapore Pte Ltd (f.k.a. Exxelnet Solutions Pte Ltd) is a top Singapore Web Hosting and E-Business Consulting Company specializing in Domain Name Registration, Dedicated Server Hosting, Website Design, Website Development and Application Programming. Rapidcloud Singapore is also a Singapore SEO Company that delivers results, other SEO Services includes Search Engine Optimization, Pay Per Click or Search Marketing, Directory Submission, Link Popularity Building and Social Media Marketing.